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    How to Work With and Create Zone Summary Reports

    The Zone Summary report provides a summary of time spent (in hours/minutes and as a percentage) and distance travelled in one or more Zones. The report provides the device, its run time and the percentage of time it spends in a Zone. When the system travels outside of the selected Zone(s), the report shows the run time and distance travelled in the No Zone columns.

    You can customize the Zone Summary columns as shown below.

    Creating a Zone Summary Report

    To begin, from the Reporting dashboard, click the Create a New Report icon.

    An empty report screen appears.

    Select a Template

    Choose how often you’d like this report to be run. Click:

    • Single for a one-time report

    • Weekly

    • Monthly

    • Yearly

    Under Report Properties, you can complete the scheduling for your new report. The section below describes how to configure the time and the day on which you’d like your report to run.

    To run a report immediately, click Run Report.

    Define the Report Properties

    The required fields for creating a valid report are Type, Name and Range.

    Select the Report Type

    Select Zone Summary from the Type menu.

    Enter a Name and Description

    Give your report a brief, descriptive name. You may want to use a driver’s name, a vehicle model, and/or the AirLink gateway or router model, depending on the type of report you run.

    Below the Name field, you can enter a longer report description. You may want to include the report’s schedule and reporting zone.

    Select the Reporting Range

    The Range menu lists the options for the reporting period. You can select a predefined Reporting Range, or configure a Custom range.

    If scheduling a recurring report, select one of the relative date ranges (Yesterday or Last 7 Days, for example). Selecting an absolute range will generate the same results each time.

    If you click Custom, a calendar appears, allowing you to select a start date/time and an end date/time for your report.

    Select Recipient Email Addresses

    Click the Recipient Emails field to select the people you would like to be notified when the report is run.

    You can also manually enter email addresses in this field.

    Configure Zones

    For Zone Summary reports, you must specify zones to include.

    • Any location data or vehicle incident data collected outside the “Included” zones is filtered out of the report results.
    • The Zone Summary report includes travel time, distance, and percentages for the system(s) travelling in any of the “Included Zones”.

    Excluded Zones do not apply to Zone Summary reports. The Excluded Zones field is disabled by default. However, if you are creating a Zone Summary report from an existing report that included Excluded Zones, then remove the Excluded Zone values before running the Zone Summary report.

    The zones available to you are defined in the Configure > Zones section.

    For more information, see How to Create a Zone .

    Select the Export File Formats

    Reports can be exported as PDF or Excel (.csv) files.

    To select export file formats, click the appropriate buttons.

    Select Units

    You can choose to render your reports in metric or imperial units.

    Select the Systems

    Select the systems for which you want to run your new report. Select checkboxes for the desired system(s), or filter the list to narrow down your choices. You do not need to use the checkboxes to select specific systems. Selecting the checkboxes will override general filters.

    You can select a maximum of 450 systems for a reporting range of up to one month. You can select a maximum of 45 systems for a reporting range of one year. To determine the maximum number of systems for ranges between one month and one year, multiply systems x days x 5500 (data points). The result must be under 90 million (the maximum number of data points).

    Select Advanced Settings: Start and End Dates

    The Advanced settings are strictly optional. If you enable these settings, you may want to set a reminder (external to ALMS) to notify yourself of the start and end dates.

    Click the Advanced button to display options for selecting start and end dates for your reports. For example, you can configure a weekly report to run for two months starting one week from today.

    Clicking Start Time or Run Until displays a calendar on which you can define a start date/time and end date/time.